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This Privacy Statement for Job Applicants is published by Newell Brands, Inc., or any of its affiliates (collectively “Newell Brands”, “we” or “us”) when acting as a Data Controller under relevant data protection rules and regulations. This Privacy Statement describes our privacy practices as required by the EU General Data Protection Regulation (“GDPR”), UK General Data Protection Regulation (“UK GDPR”), California Consumer Privacy Act (“CCPA”) and other applicable data protection laws (collectively “Privacy Laws”).
This Privacy Statement also describes our practices with respect to the use of artificial intelligence and automated decision-making tools in the recruitment process, consistent with applicable AI governance frameworks, including the EU Artificial Intelligence Act, Colorado AI Act, Illinois Artificial Intelligence Video Interview Act, and other applicable laws governing the use of automated systems in employment decisions.
By submitting your application or your resume, you acknowledge having read and understood this Privacy Statement. If you do not wish your information to be used as follows, please do not submit your application, your resume, or any personal data.
This Privacy Statement sets out:
This Privacy Statement relates to all personal data that we receive from you and that we collect and process about you in the context of your application and the resulting recruitment process, including inclusion in our applicant database. We may process your data using artificial intelligence to assist with the application and hiring process.
To the extent permitted by applicable law, we may collect the following types of personal data:
We may obtain personal data about you from various third-party and public sources, and we may combine that data with other information. For example, we may collect:
Your personal data will be used in the context of your application and recruitment process, including for:
We use your personal data as described above and as stated or agreed to at the point of collection (or is obvious by the context and nature of the collection). To the extent required under applicable data protection laws, we only process your data where we have a legal basis for doing so. Our legal bases for processing in relation to the purposes listed above may include consent, necessity for the performance of a contract, necessity for compliance with a legal obligation, or legitimate interest, as applicable and appropriate.
Your personal data is collected and processed by or on behalf of Newell Brands, in its capacity as a Data Controller.
Newell Brands may make use of external service providers or third parties for any of the purposes described above (e.g., recruitment websites, agencies conducting background checks or talent management system providers). These processors may also include companies within the Newell Brands group that provide services on our behalf (e.g., IT services). In such cases, processing of your personal data will be limited to the purposes described in this Privacy Statement, and in accordance with the requirements of the applicable data protection legislation.
We also share your personal data with the following recipients, which act as independent controllers:
We may also use and disclose your personal data in connection with the evaluation of a change of control of a Newell entity, such as in the event of a merger, acquisition, or sale of assets. We may provide your personal data both in connection with a due diligence process or it could be transferred as part of the change of control to subsequent owner(s). If any of our entities (or our assets) are acquired or go out of business, enter bankruptcy, or go through some other change of control or reorganization, your personal data and other information could be one of the assets transferred to or acquired by a third party, or reviewed as part of the due diligence process.
We may transfer your personal data to third countries (countries outside the European Economic Area), for instance to our affiliate Newell Europe Sàrl located in Switzerland. Please note that the European Commission has affirmed an adequate level of data protection for Switzerland.
In the event of transfer of your personal data to a country outside of the European Economic Area, Newell Brands systematically ensures the application of an adequate level of protection of such personal data by approved means (e.g., standard contractual clauses). You can request more information about such measures (including copies where relevant) by contacting us.
The retention period of your personal data depends on the outcome of the application process.
If your application is successful, your personal data obtained in the context of the application and recruitment procedure will be included in your personnel file. You will then be informed separately of how Newell Brands processes personal data of employees.
If your application is unsuccessful, or if you set up an account but did not apply for any jobs, we will retain your personal data as follows:
You can update your consent preferences in your account at any time, and you can also submit a Data Subject Access Request.
Depending on local laws, we may also retain your personal data through the application process plus any legally mandated period thereafter to respond to potential application-related inquiries or legal matters. Until such deletion, we will restrict the use of this data to the purpose of litigation management. In the event of any legal dispute, we will be obliged to store your personal data for the duration of the legal proceedings and afterwards in accordance with statutory retention periods up to 10 years or such shorter or longer period as is prescribed by local law.
If you would not like to be considered further for other positions, please let the relevant HR recruitment contact know or you can update your preferences in your account at any time.
Depending on the jurisdiction in which you reside and the Privacy Laws applicable to your personal data, you may have the following rights, which may require a verified request to exercise:
Newell Brands may charge a reasonable fee or reject your request if your request is not valid under applicable law, repetitive or excessive. We may also request information from you in order to verify your identity before you receive a response. Newell Brands may reject your request if your identity can’t be validated.
If at any time you desire to exercise your applicable rights, please complete a Data Subject Access Request.
This Privacy Statement does not create, extend or modify any EU Data Subject rights, UK Data Subject rights, consumer rights under any US State law, or any other Newell Brands obligations, except as provided by applicable Privacy Law.
Our websites, including those used in the application process, may use cookies and other similar technologies in accordance with applicable Privacy Laws. For additional information on our use of cookies, please see our Cookie Policy.
This section applies to our collection and use of your personal information of residents of California, as required by the California Consumer Privacy Act and its implementing regulations (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”), where “personal information” has the definition set forth in the CCPA. This section describes (1) the categories of your personal information, collected and disclosed by us, subject to CCPA, (2) your privacy rights under CCPA, and (3) how to exercise such rights. “Personal information” in this section has the definition set forth in the CCPA.
THIS SECTION ONLY APPLIES TO APPLICANTS WHO ARE RESIDENTS OF CALIFORNIA
In the event of a conflict between this section and the remainder of the Notice, this section shall control for California residents.
To receive a copy of this section in an alternate format (e.g., printable) or language, please contact us using the information provided below.
In the last 12 months, CCPA Personal Information may have been sold, shared or disclosed to the following categories of third parties:
To opt-out of the selling or sharing of your CCPA Personal Information please click here: DO NOT SELL/SHARE MY PERSONAL INFORMATION
Use of Sensitive Personal Information - In the last 12 months, CCPA Sensitive Personal Information may have been disclosed for the following business purpose to the following categories of third parties:
Personal Information Collected - We make the following disclosures regarding your personal information we have collected within the last 12 months:
We collect and process your personal information in each of these categories to facilitate our business purposes listed in the Section above titled “How We Use Your Personal Information”.
|
Category of Personal Information |
Description or Explanation |
Source Categories of Personal Information |
Retention Period |
|
Identifiers |
Information that could identify a consumer or household, such as real name, IP addresses, or email address. |
Applicant |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
|
Internet or network activity |
For example, information on interactions with websites, apps, or advertisement. |
Applicant, cookies and related technologies |
Varies depending on the type of cookie or technology collecting this Personal Information and logging requirements but no more than 4 years. |
|
Professional/ employment-related information |
For example, job applicants past job history. |
Applicant, background check providers, former employers, recruiters, and your references. |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
|
Education information |
Education information that is not publicly available identifiable information. |
Applicant, background check providers, recruiters, and your references. |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
|
Geolocation data |
Such as device location data. |
Applicant, cookies and related technologies |
Varies depending on the type of cookie or technology collecting this Personal Information and logging requirements but no more than 4 years. |
|
Profile based on inferences from other categories |
For example, a profile regarding characteristics or aptitude. |
Applicant |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
|
Protected Classification Characteristics |
This information may be revealed in other collected data. |
Applicant |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
|
Personal Information |
This category includes items described in Cal. Civ. Code § 1798.80(e), some of which overlap with other categories, such as a name or address |
Applicant |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
Sensitive Personal Information Collected - We make the following disclosures regarding the sensitive personal information we have collected within the last 12 months:
We collect and process the sensitive personal information in each of these categories to facilitate our business purposes listed in the Section above titled “How We Use Your Personal Information”.
|
Category of Personal Information |
Description or Explanation |
Source Categories of Personal Information |
Retention Period |
|
Sensitive identifiers |
Such as a government issued id or number; social security number, passport number, state identification card number, or driver’s license number. |
Applicant |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
|
Sensitive associations or characteristics |
Racial or ethnic origin, religious or philosophical beliefs, or union membership. |
Applicant |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
|
Health information |
Personal information collected and analysed concerning an applicant’s health. |
Applicant |
Duration of application process plus 12 months for applicants in APAC and EMEA regions, 3 years for applicants in the LATAM regions, and 4 years for applicants in US and Canada. If you are hired, the length of employment plus 7 years (6 years in EMEA). |
We collect and process your sensitive personal information in each of these categories to facilitate our business purposes listed in the Section above titled “How We Use Your Personal Information”.
Automated Decision-Making Technology — Newell Brands may use automated decision-making technology ("ADMT") in connection with the recruitment and hiring process. Consistent with applicable California law, we provide the following disclosures regarding our use of ADMT: (1) We may use ADMT to screen resumes, assess qualifications, and generate candidate recommendations; (2) The categories of personal information processed by ADMT may include identifiers, professional and employment-related information, education information, and inferences drawn from other categories of personal information; and (3) You have the right to opt out of the use of ADMT for decisions that produce legal or similarly significant effects, where required by applicable law. If California law requires a pre-use notice or an impact assessment related to our use of ADMT in the hiring process, we will provide such notice or make such assessment available as required.
California Privacy Rights - Subject to certain exceptions as permitted under CCPA, California residents may have the following rights under the CCPA:
If you are a resident of California and you would like to exercise rights you may have listed above, please send (or have your authorized agent send) contact us through the Data Subject Access Request form or email at data.privacy@newellco.com or call the HR Service Delivery Team toll free at 1-877-467-4772. We will not discriminate against you in any way for your exercise of any CCPA rights.
We may need to verify your identity before fulfilling your requests. If we cannot initially verify your identity, we may request additional information to complete the verification process. Any Personal Information you disclose to us for purposes of verifying your identity will solely be used for the purpose of verification. We may deny certain requests, or only fulfil some in part, as permitted or required by law. For example, if you request to delete your personal information, we may retain such personal information that we need to retain for legal purposes (e.g., tax accounting).
The CCPA gives California residents the right to lodge a complaint with the California Attorney General’s office. The Attorney General’s office may be contacted at https://oag.ca.gov/contact/consumer-complaint-against-business-or-company or by telephone at: (916) 210-6276.
We have implemented appropriate and commercially reasonable organizational, technical and administrative safeguards to protect your personal data. You are responsible for maintaining the secrecy of any credentials that can be used to access any account or service with Newell Brands. If you should suspect any unauthorized activity, please report this to us immediately. You can report suspicious activity or other concerns by contacting us at: 1-877-467-4772.
Where we deploy AI tools in the recruitment process, we implement additional safeguards specific to AI-related risks, including: measures to prevent unauthorized access to AI-generated assessments and outputs; periodic audits of AI tools for accuracy, bias, and discriminatory impact; access controls limiting which personnel may view AI-generated evaluations; and logging and monitoring of AI system inputs and outputs to detect anomalies or misuse. We require our AI service providers to maintain equivalent security measures and to promptly notify us of any incident that could affect the integrity or confidentiality of applicant data processed by their systems.
You can find a list and contact details of Newell Brands Data Controller entities and more information related to Supervisory Authorities, on the following page: Newell Brands Data Controllers and EU Supervisory Authorities.
Where the Newell Brands Data Controller is located outside of the EU/EEA/UK, the Controller's EU/UK Representative is specified on the Newell Brands Data Controllers and EU Supervisory Authorities page.
Newell's Data Protection Director may be contacted at:
Attn: Data Protection Director
5 Concourse Pkwy, 8th floor
Atlanta, Georgia 30328
Toll-free number: 1-800-777-5452
Email: data.privacy@newellco.com
For more information on the full extent of your rights or to exercise your rights, please contact our Data Protection Director using the contact information above or the lead supervisory authority for Newell Brands in the EU, namely The Director of the Personal Data Protection Office UODO of ul. Stawki 2, 00-193 Warsaw, Poland, www.uodo.gov.pl.
If at any time you desire to exercise your applicable rights, please complete a Data Subject Access Request.
This Applicant Privacy Statement may be updated on a regular basis. The most recent version is always available on this webpage. The date on which the current version was published, is included at the top of the document. Please check on a regular basis whether a new version has been published, as any changes will apply to your personal data as from the date of their publication.
